By accessing or using the A2A Alumni Portal ("Portal") operated by the Institution on the MEETCS Pvt. Ltd. platform, you agree to be bound by these Terms of Service. If you do not agree to these Terms, you must not register or use the Portal. These Terms constitute a legally binding agreement between you and the Institution. Use of the Portal is also subject to the Privacy Policy.
You agree that while using the Portal, you will NOT:
You retain ownership of content you post on the Portal. By posting, you grant the Institution and MEETCS Pvt. Ltd. a non-exclusive, royalty-free, worldwide licence to use, display, and distribute your content solely for the purposes of operating the Portal. All software, design elements, trademarks, and proprietary content of the A2A Alumni Portal are owned by MEETCS Pvt. Ltd. and/or the Institution.
Job and internship postings are subject to admin approval. The Portal acts as a facilitator only. The Institution and MEETCS Pvt. Ltd. are not responsible for outcomes of applications, referrals, or employer interactions.
Participation as a mentor or mentee is voluntary. The Portal facilitates connections but does not guarantee specific outcomes. All parties must maintain professionalism, respect, and confidentiality in mentoring relationships.
The institution reserves the right to moderate, edit, remove, or restrict any content that violates these Terms. Accounts may be suspended or terminated for repeated violations or conduct detrimental to the alumni community.
The Portal is provided on an "as is" and "as available" basis. To the maximum extent permitted by applicable law, neither the Institution nor MEETCS Pvt. Ltd. shall be liable for any indirect, incidental, or consequential damages arising from use of the Portal.
You may deactivate your account at any time via Profile Settings. Upon a valid deletion request, your personal data will be erased within 30 days except where retention is legally required.
These Terms shall be governed by and construed in accordance with the laws of India. Any disputes shall first be subject to good-faith negotiation, failing which they shall be subject to the exclusive jurisdiction of courts in India.
The Institution reserves the right to amend these Terms at any time. Registered users will be notified at least 14 days in advance of material changes.
| General Queries | alumnioffice@institution.edu |
| Legal / Terms Queries | legal@institution.edu |
| Grievance Officer | grievance@institution.edu |
| Portal Support | support@institution.edu |
Effective date: 01 Jan 2025
This Privacy Policy explains how the Institution, operating through MEETCS Pvt. Ltd.'s A2A Alumni Portal platform ("Portal"), collects, uses, stores, shares, and protects your personal data. It applies to all users of the Portal including alumni, mentors, volunteers, and administrators.
By registering on or using the Portal, you acknowledge that you have read and understood this Privacy Policy. Where processing is based on consent, you have the right to withdraw consent at any time without affecting the lawfulness of processing carried out prior to withdrawal.
Data Fiduciary: The Institution - responsible for determining the purpose and means of processing your personal data.
Data Processor: MEETCS Pvt. Ltd. acts as the technology and data processor for this Portal. All processing activities are governed by a Data Processing Agreement compliant with the DPDP Act, 2023.
Registration & Identity Data: Full name, email address, mobile number, programme, batch/graduation year, student/roll number, password (encrypted), profile photo (optional).
Profile & Professional Data: Current employer, designation, city, country, skills, expertise, LinkedIn/website URLs, certifications (optional).
Activity & Engagement Data: Posts, comments, forum threads, event RSVPs, mentorship requests, job applications, survey responses.
Technical & Device Data: IP address, browser type, device identifiers, session data, login timestamps.
Verification Documents (Optional): Supporting documents uploaded for identity verification - used solely for alumni verification and not shared with third parties without your consent.
We do not sell your personal data. Data may be shared only in limited circumstances:
| Recipient | Purpose | Basis |
|---|---|---|
| Institution Administration | Alumni verification, governance, compliance | Contractual / Legal |
| MEETCS Pvt. Ltd. | Platform hosting, support, maintenance | Data Processing Agreement |
| Email/SMS Providers | OTP, notification delivery | Contractual |
| Law Enforcement / Regulators | Lawful orders under applicable law | Legal Obligation |
| Right | What It Means |
|---|---|
| Right to Information | Know what personal data is collected and how it is processed. |
| Right to Correction & Erasure | Request correction of inaccurate data or erasure of data no longer necessary. |
| Right to Grievance Redressal | Raise a complaint with our designated Grievance Officer. Response within 30 days. |
| Right to Withdraw Consent | Withdraw any previously given consent at any time without affecting prior lawful processing. |
| Right to Nominate | Nominate a person to exercise rights on your behalf in case of death or incapacity. |
The Portal uses session cookies necessary for authentication and functionality. Analytics cookies (if any) are used only with your consent. You may manage cookie preferences via your browser settings.
To exercise any of your rights, contact: privacy@institution.edu
Effective date: 01 Jan 2025
A1 - Terms of Service & Privacy Policy Mandatory
Acknowledgement of how your personal data (name, email, mobile, academic records) is collected, stored, used, and protected by the Institution and MEETCS Pvt. Ltd. for operating the A2A Alumni Portal.
A2 - Data Collection for Registration & Verification Mandatory
Consent to the collection and processing of personal data (name, email, mobile number, academic details, and supporting verification documents) for the purpose of alumni registration, identity verification, and account management on the A2A Alumni Portal.
Purpose: Verification & Account Management | Basis: Consent (DPDP Act, 2023, Section 6) | Retention: Duration of account + legal hold period.
A3 - Essential Operational Communications Mandatory
Consent to receiving essential communications (via email and/or SMS) related to your account - including registration confirmation, OTP, password reset, and critical security alerts.
These communications are necessary for account security and cannot be opted out of while your account remains active. | Purpose: Account Security & Operations | Basis: Consent / Contractual necessity.
These are optional. You can configure them anytime from your profile settings after registration.
B1 - Alumni Directory Visibility Optional - Your profile visible to other verified alumni in the directory. Configurable via Profile > Privacy Settings.
B2 - Mentoring Programme Optional - Availability, skills, and professional domain shared with other alumni for mentoring. Applicable only if you opt in as a Mentor.
B3 - Career Hub Notifications Optional - Notifications about job openings, internships, and career events matching your profile. Opt out anytime via Notification Preferences.
B4 - Event Invitations & Reminders Optional - Event invitations, RSVP reminders, and post-event communications. Manageable via Notification Settings.
C1 - Institutional Newsletter Optional - Alumni newsletter, success stories, newsroom updates, and official announcements via email. Unsubscribe at any time.
By checking the DPDP consent checkbox on the registration form, you confirm consent to the mandatory items (A1, A2, A3) above. Optional consents can be configured after registration from your profile settings. You may withdraw any consent at any time via Profile > Privacy Settings.
Effective date: 01 Jan 2025
